BlueCrest
Position Title: Senior Administrative Officer
Department: Administration / Operations Support
Reports To: Department Manager / Head of Administration
Purpose of the Role:
To oversee and coordinate the daily administrative operations of the department, ensuring smooth workflow, efficient support to management and staff, and adherence to organizational policies and standards.
Key Responsibilities:
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Manage and supervise day-to-day administrative functions, including documentation, scheduling, and correspondence.
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Coordinate communication between departments, management, and external stakeholders.
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Prepare and maintain reports, records, and operational data to support decision-making.
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Oversee office systems, supplies, maintenance, and vendor management.
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Support HR or Training activities such as staff onboarding, attendance, and scheduling.
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Ensure compliance with company policies, safety standards, and confidentiality requirements.
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Assist in budget tracking, procurement, and expense control for administrative operations.
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Identify and implement process improvements to increase efficiency and productivity.
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Handle confidential information with discretion and professionalism.
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Support management in planning meetings, projects, and audits.
Qualifications & Skills:
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Bachelor’s degree in Business Administration or related field.
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4–8 years of administrative or operations experience (including supervisory level).
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Strong organizational, coordination, and communication skills.
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Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
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Ability to multitask and work efficiently in a fast-paced environment.
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Attention to detail and ability to maintain confidentiality.
Core Competencies:
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Leadership and Team Coordination
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Time Management and Prioritization
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Analytical Thinking and Problem Solving
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Professional Communication and Interpersonal Skills
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Decision-Making and Accountability